Personal data processing policy

Introduction: this document outlines the terms of service and data processing agreement between Iryna Martin Photography (referred to as “we, ” “our, ” or “us”) and users of our services (referred to as “you” or “your”). By accessing or using our photography services, you agree to be bound by these terms.

1. Data Processing

1.1 Types of Personal Data We Collect. In accordance with the General Data Protection Regulation (GDPR), we collect and process the following personal data:

Full name and contact information (email address, phone number)
Financial information necessary for payment processing
Photographic materials containing your image
Booking details and service preferences
Website usage data and technical information (IP address, browser type, device information)

1.2 Legal Basis for Processing. We process your data based on the following legal grounds:

Contract performance: When providing our photography services as agreed upon
Explicit consent: For marketing communications and publication of your photographs
Legitimate interest: For business analytics and service improvement
Legal obligations: For tax, accounting, and other regulatory requirements

1.3 Data Storage Period. Your personal data will be stored for the following periods:

Contractual and service data: 7 years after service completion
Financial records: As required by applicable tax laws (minimum 6 years)
Marketing communications data: Until consent withdrawal
Photographic content: As specified in your service contract

2. Data Protection Measures

2.1 Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized or unlawful processing, accidental loss, destruction, or damage.

2.2 Data Protection Officer.Our designated Data Protection Officer can be contacted at:

Email: info@irynamartin.com

2.3 Data Transfers

Your data may be processed by third-party service providers (such as payment processors and cloud storage providers) who comply with GDPR requirements. We do not transfer data outside the European Economic Area (EEA) without ensuring appropriate safeguards are in place.

3. Photographic Content

3.1 Consent for Publication

We require your specific consent to publish or use your photographs for marketing purposes, portfolios, or any public display.

3.2 Rights to Photographs

You retain personal usage rights to your photographs as specified in your service contract. The specific copyright arrangements will be detailed in your individual service agreement.

3.3 Security of Photographic Content

We implement appropriate technical measures to secure all photographic content, including encrypted storage and limited access protocols.

4. Your Rights

4.1 Data Subject Rights. Under the GDPR, you have the following rights:

Right to access your personal data
Right to rectification of inaccurate personal data
Right to erasure (“right to be forgotten”)
Right to restriction of processing
Right to data portability
Right to object to processing
Right to withdraw consent at any time
Right not to be subject to automated decision-making, including profiling

4.2 Exercising Your Rights

To exercise any of these rights, please contact us at info@irynamartin.com. We will respond to your request within 30 days.

4.3 Complaints

You have the right to lodge a complaint with a supervisory authority if you believe that our processing of your personal data infringes the GDPR. A list of supervisory authorities is available at edpb.europa.eu.

5. Cookie Policy

5.1 Types of Cookies We Use

Our website uses:

Essential cookies: Necessary for website functionality
Analytics cookies: To improve our services
Marketing cookies: Only with your explicit consent

5.2 Cookie Management

You can adjust your cookie preferences at any time through our Cookie Settings Panel accessible on our website.

6. Changes to Terms

6.1 Updates to This Agreement

We reserve the right to modify these terms. Significant changes will be communicated directly to users and, where required by law, will require renewed consent.

6.2 Notification of Changes

We will notify you of any material changes to this agreement by email or prominent notice on our website.

7. Contact Information

For any questions regarding this agreement or our data processing practices, please contact:

Email: info@irynamartin.com